Dear Comrades,
Copy of D.G. Posts No.30-7/2012-D, Dated 01-02-2012
The matter relating to restructuring the existing operational network
and processing arrangements for First Class mail (Unregistered and
Registered) was under consideration at this Directorate as part of the
Mail Network Optimization Project. The issue has been examined in
detail, and in this context following instructions are issued.
2.
Under the new operational arrangements, the existing mail offices have
been classified into Level 1 (L-1) and Level 2 (L-2) mail offices. There
would be 89 L-1 and 244 L-2 mail offices under the new set up. The
list of L-1 and L-2 mail offices for First Class unregistered mail is
given as Annexure I. The list of L-1 and L-2 mail offices for
Registered mail is given as Annexure II.
3. The manner of closing of bags between mail offices (handling unregistered and registered mail) would be as follows:-
(a)
All L-1 mail offices will close direct bags for each other. An L-1
office will also close bags for all L-2 offices as well as delivery post
offices mapped/attached to it.
(b)
All L-2 offices attached/mapped to it an L-1 office can close bags for
that particular office. An L-2 office may also close bags for all other
L-2 offices mapped to the same L-1 office if the need be. It will also
close bags for all delivery post offices mapped to it.
( c) An
L-2 mail office would not close bags for any other L-1 office to which
it is not mapped. Similarly an L-2 office will not close bags for any
other L-2 office which is not mapped to the same L-1 office. However,
there may be a situation where an L-2 office may require closing bags
for an L-1 or L-2 office falling in the same circle or neighbouring
circle for transmission advantage. Circles should try to keep this
number to the bare minimum to the extent possible. In all such
exceptional cases, the circle concerned should furnish the list of such
offices and destinations for which bag closing is required and seek
approval of the Directorate.
4.
A sorting extract based on PIN range for both unregistered and
registered mail has been prepared for the purpose of sorting at the mail
offices under the new arrangement and the same is being communicated by
e—mailto the Circles. The same may be brought to the notice of all
concerned. The information on mapping of all delivery post offices to
their parent mail offices is also being provided by e-mail.
5.
In case of metro cities such as Mumbai and Chennai, where more than one
mail office are handling unregistered mail, such offices would continue
to function as inward/outward /surface/air segments of the L-1
offices as the case may be . Bags for these cities will be closed based
on the mode of transport through which they are routed by other L-1 or
L-2 offices ( air or surface)
6.
Post Offices would prepare two kinds of bags (separate for unregistered
and registered mail) for their parent mail office (L-1 or L-2 as the
case may be), which would be as follows.
(a) A bag containing TD mail to be delivered by post offices mapped to the same parent mail office (for unregistered mail)
(b) A
bag containing non-TD (NTD) i.e. all mail other than TD , to be
delivered by post offices not mapped to the same parent mail office (for
unregistered mail)
( c) A bag containing TD mail to be delivered by the post offices mapped to the same parent mail office ( for registered mail).
(d) A
bag containing non-TD (NTD) mail, i.e. all mail other than TD, to be
delivered by post offices no mapped to the same parent mail office ( for
registered mail)
(e) Post
Offices would continue to retain station article i.e. articles to be
delivered from the same post office in case of both unregistered and
registered articles.
The sorting cases and diagram atL-1 mail offices may be reorganized as follows:-
(a) Type
I (For sorting of inbound TD and Local TD mail) : Preliminary and
secondary level selections should be provided for (i) inbound/incoming
mail received from other L-1 offices and meant for delivery post
offices andL-2 mail offices mapped to the L-1 office and (ii) Local TD (
including catchment area of the L-1 office) mail received from all
post offices mapped to the L-1 and to be delivered by the delivery post
offices mapped to the L-1 office
(b) Type
II (Non TD) Preliminary and secondary level selections should be
provided for outbound /non-TD mail received from attached post offices
and L-2 mail offices of the L-1 office and meant for other L-1 offices
as well as L-2 mail offices mapped to the L-1 office under reference.
1. The sorting cases and diagram at L-2 mail offices may be reorganized as follows :
(a) Type
I (Inbound TD and Local TD) : Preliminary and secondary level
selections should be provided for (i) inbound/incoming mail received
from parent L-1 office to which the L-2 office is mapped as well as
other designated L-2 offices, and meant for delivery post offices mapped
to the L-2 officer and (ii) Local TD (including catchment area of the
L-2 office) mail received from all post offices mapped to the L-2
and to be delivered by the delivery post offices mapped to the L-2
office.
(b) Type
II (Non –TD) Preliminary and secondary level selections should be
provided for (i) inbound/non- TD received from attached post offices
of the L-2 office and meant for other L-1 and L-2 offices.
(c) At
some L-2 mail offices, there could be a situation where only one type
of sorting case/diagram is sufficient to incorporate all selections in
terms of local TD, inbound TD and non –TD mail . In such cases, only
one type of sorting case/diagram should be used.
2. The
sorting logic/diagram for Type I and II sorting cases described in para
8 above should be redesigned by each mail office based on the average
mail volume for various destinations (mail offices and post offices, as
the case may be). The destination with relatively higher mail volume
should be kept for sorting under preliminary selection. The Circle may
note that all mail offices under the new set up are expected to complete
sorting for all destinations under two-stage sorting, and therefore, it
is important to keep the exceptions mentioned in para 3 © above to the
bare minimum.
3. The
existing arrangement for bag closing at Business Post Centres (BPCs)
and Mail Business Centres (MBCs) handling outward bulk mail would
continue for the time being. Instructions in this regard would be issued
separately at the later date.
4. The new operation network would come into effect from 15th February, 2012. All Circles and APS Directorate may complete action required to migrate to the new network by 14th February, 2012.
Receipt of this memo may be acknowledged to Shri M.B.Gajbhiye, ADG (MO) Room No. 337, Dak Bhawan, New Delhi-110 001.
(Rishikesh)
Director (Mail Management)
