Monday, May 20, 2013

Rakhi Envelopes retailing through POs on Sale or Return basis

Dear Comrades,

Department of Posts, India
Office of the Chief Postmaster General, Orissa Circle, Bhubaneswar –751 001
No BD/30-1/2013      Dated at Bhubaneswar, the 17.05.2013

        The Postmaster General
Sambalpur/Berhampur Region.
All SSPOs/SPOs in Hqrs Region.
The Supdt. CSD, Bhubaneswar-7

Sub: Rakhi Envelopes retailing through POs on Sale or Return basis:-Regarding
Ref:- BD&Mktg Directorate letter No.36-23/2012-BD&MD dtd.18.04.2013

 A copy of the Directorate letter above on the subject is sent herewith for information, guidance and further necessary action. Due to discrepancy in settlement of account on disposal of Rakhi Envelopes of last year, it is decided to receive Rakhi Envelopes centrally at CSD point and to distribute same to HOs keeping in view their sale performance of the last year. 

It is to intimate that indent for Rakhi Envelopes-2013 for Odisha Postal Circle has been placed with M/s. Narasingh Dass & CO Pvt.Ltd., E-3/16, Balaram House, Daryaganj, New Delhi-110002. The Supdt CSD Bhubaneswar will receive the Rakhi Envelopes from the vendor and distribute the same to different HOs as per the list which has been prepared basing on the sale potential of each HOs last year. 

The instructions contained in the Directorate letter be communicated to all HOs/MDGs for information and guidance. However, the HOs be instructed to sell Rakhi Envelopes upto 31.08.2013. Thereafter sale will be discontinued and one consolidated report be prepared HO wise in the enclosed format in Triplicate.
            After closure of period of sale of Rakhi Envelope by 31.08.2013 all unsold Rakhi Envelopes as per col-4 of the report will be returned to CSD, Bhubaneswar-7 along with a copy of the above mentioned report latest by 15.09.2013 positively.

            CSD Bhubaneswar on receipt of unsold Rakhi Envelopes from all HOs(to whom supplied) will consolidate the same and return all the unold Rakhi envelopes in one lot to the vendor “M/s. Narasingh Das & Co(P) Ltd, E-3/16, Balaram House, Daryaganj, New Delhi-110002 latest by 20.09.2013 by endorsing copy to Circle Office for information.

            HOs will submit one copy of report to BD section, C.O after closure of sale period of Rakhi Envelopes latest by 15.09.2013. Payment to the vendor will be made by Circle Officein lumsum basing on the information received from reprt of each HOs. Hence the HOs should not remit the amount payable to the vendor.
All concerned should ensure proper record of Rakhi envelopes at all stages and to follow the guidelines properly.
Encl: As above
Asst. Director (BD& Marketing)

O/o the Chief PMG, Orissa Circle

Bhubaneswar –751 001

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