Dear Comrades,
MINUTES OF THE MONTHLY UNION MEETING OF THE SENIOR SUPDT. OF POST OFFICES,
KORAPUT DIVISION, JEYPORE (K) WITH THE REPRESENTATIVES OF AIPEU CLASS-III, POSTMAN
& MTS AND AIPEDEU UNIONS HELD ON 28.10.2011
Administration Side
|
Union Side
|
1. Sri Sanatan Modi,
SSPOs, Koraput
Division,
Jeypore (K)
2. Sri. B.Sethy
ASPOs (HQR), O/o SSPOs,
Koraput Dn. Jeypore (K)
|
1.Sri
P.C.Maharana, D.S., AIPEU Group C
2.Sri
R.Tripathy, Member,AIPEU Group C
3.Sri B.Gouda,
Member, AIPEU Postman & MTS
4.Sri S.Rath,
Member, AIPEU, Postman & MTS
5.Sri J.Kar,
President, AIPEDEU
6.Sri R.P.Sahu,
D.S., AIPEDEU
7.Sri
S.Dakua,Member, AIPEDEU
8.Sri
N.Mundu,Member, AIPEDEU
|
AIPEU (CLASS-III)- OLD ITEMS
1-8/11 Action is requested for construction of a
recreation club room for the welfare of staff of Jeypore (K) HO, Divisional
Staff and Town SOs.
Reply As such there is no spare room in the Head
Post Office, Jeypore (K) for recreation club
room, the R.O., Berhampur has been apprised.
2-8/11 Action is requested for early issue of
Identity Cards to all the staff of Koraput Division.
Reply Till date Sixty (60) Identity Cards were
issued and supplied to Postal Staff. I Cards
will be supplied to all the staff of Koraput Division very shortly in phased manner.
6-8/11 Action is requested for early refund of excess
recovered electricity charges of the staff
of Koraput Division. Ex: Shri S D Patra, SPM, Sunabeda-1.
Reply Excess recovered amount has been sanctioned
vide this Office Memo No. D-57 dtd
27.10.2011 (Item
Closed)
8-8/11 Action is requested to complete the pending
repair works to be done inside Jeypore(K)
HO premises i.e. Marble flooring in Mail Branch, cracks developed in the recently constructed accounts branch,
drain and outside flooring including cycle
shed and main gate of Jeypore(K) HO.
Reply AE (Civil) & RO, Berhampur were addressed
on 20.09.2011 in detail. Reminder will be issued.
9-8/11 Action
is requested to investigate the poor quality repair/renovation work done to the Postal quarters in the Postal Colony, Jeypore
(K) and to cause good quality repairing
work so as to avoid any untoward incident in future.
Reply AE (Civil) & RO, Berhampur were addressed
on 20.09.2011 in detail. Reminder will
be issued to pay visit.
10-8/11 Action
is requested for early sanction of long pending MIS and SB incentive bill.
Reply The
work is under progress.
11-8/11 Action
is requested for de-quaterisation of dilapidated and post quarters having insufficient space as per the dept. norms
and quarters lacking basic amenities.
Reply The work is under progress.
12-8/11 Action
is requested for shifting of Post Office to suitable building i.e. Jayanagar SO, Raighar SO, Papadahandi SO etc.
Reply Shifting of Raighar SO is under progress and
will be expedited soon. Shifting of Jayanagar
is also under consideration, the SPM & IP Jeypore directed to search out any other suitable accommodation vide
this office letter No.: D-85/Ch-I dtd 04.01.2011.
Shifting of Papadahandi the case will be examined as the Papadahandi PO was renovated on
25.06.2011.
13-8/11 Action
is requested for construction of a record room for Jeypore (K) HO
Reply AE (Civil) & RO Berhampur were addressed.
14-8/11 Action
is requested for extension of cycle stand at Koraput HO.
Reply AE (Civil) & RO Berhampur were addressed
on 20.09.2011 in detail.
16-8/11 Action
is requested for posting of regular treasurer at Sunabeda-2 SO, Jeypore (K) HO & Gunupur SO.
Reply Notification will be issued on
28.10.11
(Item Closed)
17-8/11 Action
is requested for supply of upto date Postal Manuals, SB Orders and volumes to all HOs/MDGs and SOs.
Reply This will be supplied in phased manner.
(Discussed and
Item Closed)
AIPEU (CLASS-III)- NEW ITEMS
1-10/11
Action is requested to supply all the circulars/notifications/new schemes/
revised procedures on various
rulings/products from Divisional Office to the Divisional Secretaries of this union.
Reply This will be supplied henceforth.
(Item Closed)
2-10/11
Action is requested for supply of cash for payment of pending NREGS bills to needy offices early and specific guideline
may kindly be issued to all SPMs for cash
conveyance.
Reply All Sub Postmasters of Cash Offices will be
instructed to remit cash and DD to needy
offices on requisition of cash to avoid delay in payment.
3-10/11
Action is requested to supply of computer table/chair to all “C” Class SOs of
this division and Jeypore (K)
HO as per staff strength.
Reply It will be done on the basis of allotment.
4-10/11
Action is requested to clear all pending CEA/TA/Medical Bills.
Reply Sanction of CEA is under active progress. TA
& Medical Bills will be sanctioned on
availability of allotments.
5-10/11
Action is requested not to entertain any agenda of any union beyond the purview
of the association.
Reply It will not be entertained henceforth.
6-10/11
Action is requested for posting of MACP III officials in supervisory post.
Reply This
will be done at the time of rotational transfer.
AIPEU (POSTMAN AND MTS)-OLD
ITEMS
1-8/11
Action is requested for supply of uniforms to all the eligible staff and new recruited
staff. .
Reply Uniforms to all the eligible staff were
supplied and there is no pendency. If available
the same will be supplied.
2-8/11
Action is requested for engaging GDS staff as substitute at Damanjodi when Group-D remains on leave.
Reply ASPOs
(I/C), Koraput will be instructed in this regards.
4-8/11
Action is requested for supply of bags to all Postmen staff & project arrow
office staff.
Reply The
same will be supplied shortly.
5-8/11
Action is requested for Umbrella to eligible staff.
Reply PSD
has been addressed for early supply.
6-8/11 Action
is requested for transfer of Divisional Secretary to Jeypore on immunity ground.
Reply. It
will be examined and done.
7-8/11 Action is requested for sanction of CEA
Reply It is under
active process.
AIPEU (POSTMAN AND MTS)-NEW
ITEMS
7-10/11
Action is requested for deducting of licence fee of Sunabeda Quarter as per
central Govt. rule not per HAL
authority.(Recovery of standard licence fee for the quarter allotted to the staff at company station HAL
etc. under FRSR not at the rate charging
by the HAL Authority).
Reply Regularistaion of SLF & Water Charges for
the staff stationed at HAL, Sunabeda II
were apprised to the PMG, Berhampur (Gm) vide this office letter No. D- 76/(Sub)/Ch-VII/2011 dtd 26.08.11
8-10/11
Action is requested for restoration of abolished post of Sorting Postman of
Jeypore (K) HO & posting of official.
Reply This is a policy
matter. AIPEDEU (GDS)- OLD ITEMS
1-8/11
Action is requested for issuing of permanent order to all GDS of Koraput Division.
Reply This will be done in cases where PVR is
received shortly.
This office issued permanent orders
of the following GDSBPMs in the recent past.
1.
M.Handal, GDSBPM, Jalahanjar BO, i.a.w Lamtaput SO
2.
N.Mistry, GDSBPM, Maharajpally, i.a.w Lachipeta SO
3.
Ramesh Ch. Bhatt, GDSBPM, Mundakata ,i.a.w Bissam Cuttack SO
2-8/11 Action
is requested for issuing orders for payment of combined duty allowance.
Reply All Head Postmasters were instructed to draw
and disburse the Combined Duty Allowance
to eligible GDS Officials after receiving list of GDS from the concerned Sub Divisional Heads vide this office letter No. H2/CDA/2011
dtd 20.09.2011. Compliance will be
called from the Postmasters.
3-8/11 Action
is requested for supply of furniture to all BOs in this Division.
Reply Furniture
to the needy BOs is being supplied keeping the fund position in view.
4-8/11 Action
is requested for early sanction of EDGIS.
Reply The Annexure Forms are yet to be received
through Concerned Sub Divisional Head.
In some cases the sanction orders from DA(P), Cuttack
5-8/11 Action
is requested to stop irregular transfer made to GDS staff from one BO to another against their will.
Reply It is not transfer but temporary arrangements
are being made in interest of service till regular arrangements.
6-8/11 Non-payment
of severance and gratuity in case of retired and expired GDS employees of this division.
Reply This is
being done and the remaining cases will be done on receipt.
7-8/11 Action
is requested for early payment of short payment of sixth pay commission arrear to GDS.
Reply It will be done on receipt from
Audit.
8-8/11 Action
is requested early issue of Identity Cards.
Reply
Action is being taken up for issue of Identity Cards in phased manner.
9-8/11 Action
is requested to fill up all vacant GDS posts.
Reply
This
is under progress.
10-8/11 Action
is requested for supply of necessary forms and vouchers to needs BOs on top priority basis.
Reply
Action
is being taken for supply as early as possible.
11-8/11 Action
is requested for engaging one more Mail Escort in the route for Jeypore-Padwa MMS (Discussion).
Reply. Inspector of Posts, Jeypore (K) will be asked
to enquire and report with suggestions.
12-8/11 Action
is requested for supply of Umbrella to all GDS staff of this division.
Reply
This
will be supplied on receipt.
13-8/11 Action
is requested for payment of Office Maintenance allowances to i/c BPMs.
Reply
Orders
to this effect will be issued to all DDOs. Compliance will be sought.
14-8/11 Action is requested for early sanction of pending leaves cases of
BPMs.
Reply
The GDS officials are not submitting the APP-45 and
related documents propoerly.Very Often
the charge reports are not countersigned and impressed with date/name stamps of the office. The recommendations of the
concerned Sub Divisional Heads
are not being furnished. Compliance of omissions results in delay of sanction of leave.
AIPEDEU (GDS)- NEW ITEMS
1-10/11 Action is requested to instruct all DDOs to supply/mention pay
particulars to all the GDS employees
including TRCA, increment & DA in the pay rolls of the GDS.
Reply Orders to this effect will be
issued. Postmasters should be instructed.
2-10/11 Action is requested to instruct all the SPMs to engage their GDS
Packers not more than 5 hours per
day and their working hours may be fixed accordingly.
Reply All Sub Postmasters may be
instructed not to engage the GDS Packers more than five
hours per day.
(Item Closed)
3-10/11 Action is requested for issue of upto date GDS Gradation/Seniority
List.
Reply This will be done in due
course.
4-10/11 GDS Officials who are getting Rs 100/- for combined duty allowance
before 6th CPC Pay fixation,
should have been paid Rs 500/- as per new fixation. The same may kindly be implemented.
Reply This will be looked
into.
The date of
the next monthly union meeting is tentatively fixed on 22.12.2011 at 10.30
hrs. The Divisional Secretaries are
requested to send their agendas by next post positively for further necessary
action. The agenda and the list of
members attending the said meeting should reach this office at least 10 (Ten)
days before the scheduled date.
(Sanatan Modi)
Sr. Supdt. Of Post Offices
Koraput Division, Jeypore (K) 764001
No B2/
AIPEU-3 dated
at Jeypore (K) 18.11.2011
Copy to:
Regd 1 Divisional Secretary, AIPEU Class-III/Postman & MTS/AIDEDEU
Koraput Divisional Branch
W/E 2. All ASPOs/All IPOs/All Postmaster/All SPMs for submitting
compliance report.
W/E 3. All Branches, O/o the SSPOs, Jeypore to
strictly comply & submit report.
4. Office Copy
Sr.
Supdt. Of Post Offices
Koraput Dn, Jeypore (K) 764001
