Dear Comrades,
D. O. No.
30-27/2013-D
Dated : 04-07-2013
Dear,
This
is regarding the booking, dispatch and delivery of relief materials to
Uttarakhand State by post without charging postage.
2. As
you are aware that the recent floods and landslides in the State of Uttarakhand
have led to massive damage to the life and property and have rendered many
people without a shelter. Relief material such as clothes, blankets, woolens,
utensils, edible items, medicines is being sent by people across the country.
3. The
matter of booking, dispatch and delivery of relief material to Uttarakhand
State by post without charging postage was considered by the Department. It has
been decided to collect the relief material from the general public /
institutions / agencies /NGO free of postage and dispatch the same to
Uttarakhand State as a goodwill gesture.
4. For
booking of packages containing relief material, special receipts may be got
printed locally immediately with the heading “Relief material for Uttarakhand
flood victims” at the top of the receipt. Receipts should be printed in
duplicate with Sl. No. ‘0001 to 9999’ along with date. The Original copy may be
handed over to the sender and the carbon copy may be kept as office copy.
Address of the addressee may be got printed as “Senior Postmaster, Dehradun
GPO-248001” and sufficient space may be kept for writing name and address of
the sender. Serial number of the receipt and date of booking should be clearly
and legibly written on the package and it should be stamped with the name stamp
of booking Head Office.
5. The
packages of the relief material so booked should be closed in a bag addressed
to the Senior Postmaster, Dehradun GPO-248001 and dispatched by surface mode
i.e. Departmental MMS, contractual MMS, RMS Sections, etc.
6. It
is learnt that the Railways are also dispatching relief material to Uttarakhand
free of charge up to 09-07-2013. The Railways may extend this date. You are
requested to make full use of this facility of Railways of free transmission to
bond the efforts and Synergy of Posts and Railways. In this context, you may
ask your Region / Division to contact the Sr. Divisional Commercial Manager of
Divisional Railway Manager’s office and collect the information as to which
authority and where the relief material is to be handed over. For free
transmission by trains, relief material should be addressed to the District
Magistrate of the concerned district of Uttarakhand State and handed over to
the proper railway authority under receipt.
7. The
relief material would be accepted only in the Head Post Offices up to
20-07-2013. Detailed instructions for booking, dispatch and delivery of relief
material are enclosed.
8. Wide
publicity may be given through Press Release and through advertisement in local
newspapers.
I
would, therefore, request you to kindly make necessary arrangements in this
regard.
Encl: Instructions.
Yours sincerely,
(S K Sinha)
