Very Severe Cyclonic Storm, “PHAILIN” over East Central Bay of Bengal: Cyclone Warning-Precautionary measure for Computers and Hardware

Dear Comrades,

Department of Posts, India O/o the Chief PMG, Orissa Circle Bhubaneswar-751001

To

1-2    The PMsG, Berhampur & Sambalpur Region

3        The Director of Accounts(Postal), Cuttack-753004

4-11  All SSPOs/SPOs, in Bhubaneswar HQ Region

12      The SSRM, RMS ‘N’ Division, Cuttack-753005

13      The Manager, Postal Printing Press

14-15          The Superintendent, PSD/CSD, Bhubaneswar-751007

         

No.TO/7-5/2012                      dated at Bhubaneswar the 01/10/2013.

Sub:-Very Severe Cyclonic Storm, “PHAILIN” over East Central Bay of Bengal: Cyclone Warning-Precautionary measure for Computers and Hardware.

As predicted by Meteorological Centre, Bhubaneswar, Odisha, The Severe cyclonic storm, PHAILIN over east central Bay of Bengal moved Northwest wards, intensified into a very severe cyclonic storm and lay centred at 1130 hrs IST of today the 10^th October 2013 near latitude 15.0⁰N and longitude 90.5⁰E, about 800km southeast of Paradip. It would continue to move northwestwards and cross north Andhra Pradesh and Odisha coast between Kalingapatnam and Paradip, close to Gopalpur (Odisha) by evening of 12^th October, 2013 as a very severe cyclonic storm with a maximum sustained wind speed of 175-185 kmph. Rain/Thundershower would occur at  most places over  Odisha during next 24 hours.

Heavy R/F Warning:  Heavy rainfall would occur at one or two places over Odisha during next 24 hours. Under the influence of this system, rainfall at most places with heavy to very heavy falls at a few places with isolated extremely heavy falls (≥ 25cm) would occur over coastal Odisha commencing from 12^th October 2013 morning. It would continue and extend to interior Odisha.

 Distant Warning Signal Number Two (DW-II) kept hoisted at Paradip and Gopalpur ports in Odisha 

Likely impacts and actions:    Squally winds speed reaching 45-55 kmph gusting to 65 kmph would commence along and off Odisha coast from 11^th morning. It would increase in intensity with gale wind speed reaching 175-185 kmph along and off coastal districts of south Odisha at the time of landfall.  State of Sea along and off Odisha coast will be  rough to very rough from 11^th morning and will become phenomenal on 12^th October 2013. Storm surge with height of around 1.5-2.0 m above astronomical tide would inundate low lying areas of Ganjam, Khurda, Puri and Jagatsinghpur districts of Odisha during landfall.

I am, therefore, directed to request you to take the following precautionary measures for the Computers and Hardware installed at Post Offices and Administrative Offices.

1)   Servers, Nodes and other peripherals like Printers, Scanners etc. should be unplugged from the Electrical Socket and should be placed at elevated place (On the Table Rack etc.) so that it will not affected by Water in case of flood.

2)   It should be ensured that up to date back up is taken in the External Device prior to shifting of the Hardware and the data stored in the External Device should be kept in safe place so that it can be restored in case of any damage to the Server/Node.

3)     MCB for the Input to the UPS and Output switch may kept off.

4)   Broadband Modem/Switch may be disconnected from the Telephone Line but the Telephone Line should be in workable condition so that message can be passed in case of emergency. 

5)   Portable Gen Sets may be kept at safe place so that it will not affected by Water in case of flood.

6)   Records must not be kept on the floor and must be kept in a safe and dry place.

7)   All the Divisional  & Sub-Divisional Authorities will remain in their Headquarters during the cyclone period.

8)   Local Civil Administration may be contacted and their contact details should be available with all the administrative and operative offices so that timely help, if any can be provided.

9)   Control Room will start function at 1800 hours from 11/10/2013 and will continue till 0600 hours of 15/10/2013.  Instructions related to Control Room function issued by this office from time to time may be followed.

10)              Contact No. of Control Room should be communicated to CO / RO immediately.

This is most urgent.

(P.C.Mohapatra)

Asst. Director (TO)

For Chief Postmaster General

Odisha Circle, Bhubaneswar-1